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Staff availability

Less chasing. Clearer availability.

Bring staff availability and unavailability into the planning conversation, so the office can make informed decisions.

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OAKFIELD CARE · ALL UNITS

Staff availability

All roles ⌄26 Oct – 1 NovConfirmed Open shift
Your team
Mon 26
Tue 27
Wed 28
Thu 29
Fri 30
AWAmelia WardRegistered nurse
Available
Available20:00 – 08:00Ready for work
Available08:00 – 20:00Ready for work
Available20:00 – 08:00Ready for work
Available
DBDaniel BrooksCare assistant
Available08:00 – 20:00Ready for work
Available20:00 – 08:00Ready for work
Available08:00 – 20:00Ready for work
Available
Available08:00 – 20:00Ready for work
PSPriya ShahRegistered nurse
Available08:00 – 20:00Ready for work
Available20:00 – 08:00Ready for work
Available20:00 – 08:00Ready for work
Available08:00 – 20:00Ready for work
OJOliver JamesCare assistant
Available08:00 – 20:00Ready for work
Available
Available08:00 – 20:00Ready for work
Available20:00 – 08:00Ready for work
Available08:00 – 20:00Ready for work
Your people. Your plan. In one view.

Illustrative product screen · sample information

A clearer answer to “who can work?”.

Availability changes as people’s working lives change. Without a shared record, coordinators can spend time revisiting the same questions or working from information that another colleague has already updated. StaffAxis gives availability and unavailability a place in the agency’s planning process.

Review the coming days, record the periods people can or cannot work and use date-range reporting to support the office’s decisions. The information sits alongside the wider staff and shift workflow, helping your team plan from a common picture rather than from individual memories.

What your team can do with staff availability

Availability over a date range

Look beyond a single day when planning cover. A range view helps the team understand when people may be available across a week or another period that matters to the agency.

Unavailability recorded clearly

Keep time away or periods a person cannot work visible to the office. This provides an important part of the planning context and helps avoid repeating approaches to people who are not available.

A practical planning reference

Use availability alongside the roles and bookings under consideration. It supports the coordinator’s decisions, while the agency continues to make the appropriate checks before work is offered or confirmed.

Reports for the week ahead

Availability reporting helps the team look for patterns and discuss the coming workload. It can support a planning conversation about which periods have more people available and where cover may need closer attention.

Staff information kept connected

Availability is linked to the people in your agency rather than held as an anonymous list. The office can keep the availability conversation connected to the employee record and the work being considered.

Clearer handovers between colleagues

A shared record gives the next person a better starting point. When the office changes hands, colleagues can review the information already recorded and continue the planning conversation with more context.

Planning before the requests arrive.

Before preparing next week’s rota, an office colleague reviews the availability range. Several staff have recorded time away on Friday, while others are available for nights. The coordinator can start the week with that context, focus the booking conversations and avoid relying on a list that only one person understands.

Illustrative working-day example.

A connected workflow, step by step

Record availability

Record the dates and working periods relevant to the employee. Include unavailability where appropriate so colleagues can distinguish an open possibility from a period when the person cannot work.

Review the week ahead

Review the date range that matters to the rota. Bring the availability picture together with client requirements and roles before deciding which bookings to prioritise.

Plan the right cover

Use the information as part of allocation and keep it current when circumstances change. A useful availability record is one that reflects the latest information your agency has received.

Your questions, answered

Yes. Availability and unavailability records help inform allocation decisions.

Keep your agency connected

Rota & scheduling

Bring your people, clients and shifts into one clear view. Build rotas around the way your agency actually works.

More details

Employee management

Bring employee profiles, roles, documents and employment information together in a place your office can work from.

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Staff mobile app

Give staff a connected way to view allocated shifts, check in and out, and keep important work information close at hand.

More details

Bring your agency’s working day together

Explore StaffAxis with a walkthrough built around your people, your clients and the work you want to make easier.

Book your StaffAxis demoYour agency. Your questions. A clearer next step.