Digital timesheets

Keep time clear. Keep work moving.

Connect check-in, check-out and timesheet approval to the shifts your agency has delivered.

See it in action Explore the details

StaffAxis /Timesheet approvals Your workspace

REVIEW. APPROVE. MOVE FORWARD.

Timesheet approvals

5 awaiting review

Hours submitted428

Hours approved396

Awaiting review32

Team member	Period	Hours	Status
Amelia WardOakfield Care	26–30 Oct	12.0
Daniel BrooksMeadow House	26–30 Oct	11.5	To review
Priya ShahWillow Lodge	26–30 Oct	8.0	Approved

Figures shown for illustration only.

Illustrative product screen · sample information

A clear path from attendance to approved work.

The end of a shift starts another important piece of work for the office. Someone needs to understand the attendance record, review the hours and confirm what should move forward. StaffAxis connects the digital timesheet process to the shift that was allocated, keeping the working context close to the approval.

Review check-in and check-out information, distinguish submitted work from approved work and follow the progress of the timesheet. This gives coordinators and finance colleagues a shared point of reference when discussing the hours the agency has delivered.

What your team can do with digital timesheets

Attendance against the booking

Keep check-in and check-out information associated with allocated work. The office can understand the attendance record alongside the shift, client and employee involved rather than viewing a time entry on its own.

Digital working-day information

The staff app supports recording check-in and check-out for allocated shifts. Those events form part of the connected working-day picture the office uses when reviewing the timesheet.

A focused approval view

Separate work waiting for review from work already approved. This helps the responsible colleagues focus on the timesheets that still need a decision without losing the record of completed approvals.

Review the detail before approval

Look at the relevant times and shift context as part of your agency’s checking process. Keeping the information together supports a more informed review when the working day differs from what was originally planned.

Approved work into finance

Timesheet approval connects to the agency’s financial workflow. The office can continue from reviewed hours into the charging and employee-cost information associated with the delivered shift.

History for later questions

Return to approved timesheet and reporting views when someone needs to understand previous work. A connected record is useful when the question arrives after the rota week has moved on.

A completed night shift, ready for review.

An employee checks in and out of an allocated night shift. The office reviews the attendance record against the booking, checks the hours and approves the timesheet. Finance colleagues can then work from the approved shift information rather than asking the coordinator to recreate the working day in a separate list.

Illustrative working-day example.

A connected workflow, step by step

Record attendance

Review the attendance information recorded for the allocated shift. Bring the client, employee and working times into the conversation so the review begins with the right booking context.

Review the hours

Check the hours and any details that need attention using your agency’s approval process. Keep work awaiting a decision visible until the responsible colleague is ready to approve it.

Approve the timesheet

Approve the reviewed timesheet and continue into the connected finance process. Return to approved records and reporting when the office needs to answer a later question about the work.

Your questions, answered

Can we see timesheets waiting for approval?

Yes. Approval and approved-timesheet views help your team manage the process.

Can staff use digital check-in and check-out?

Can we distinguish checked-in and checked-out work?

Is approval still a decision for our team?

Keep your agency connected

Staff mobile app

Give staff a connected way to view allocated shifts, check in and out, and keep important work information close at hand.

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Finance & invoicing

Keep client charges, employee costs and revenue in view, then manage invoices and payment progress with confidence.

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Employee pay

Bring employee pay information and pay runs closer to approved work, with a clear view for the team handling payments.

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Bring your agency’s working day together

Explore StaffAxis with a walkthrough built around your people, your clients and the work you want to make easier.

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