Apply through the recruitment portal
Candidates can complete an application through your recruitment portal. Your team can review their details and progress the application through recruitment and onboarding.
From application to ready for work.
Let nurses and carers apply through your recruitment portal or complete their application in the mobile app. Manage application reviews, compliance checks, document verification and onboarding in one place.
StaffAxis /Recruitment Your workspace
FROM APPLICATION TO FIRST SHIFT
Recruitment overviewA great start, together.
New applications3
EWEmma WilsonRegistered nurse
Onboarding in progress
JMJames MillerCare assistant
Onboarding in progress
In progress2
SASana AliRegistered nurse
Onboarding in progress
BLBen LewisSupport worker
Onboarding in progress
Ready to join1
GTGrace TaylorCare assistant
Documents reviewed
Illustrative product screen · sample information
A clear process for candidates and your team
Recruiting a nurse or carer involves several steps before their first shift. You need a completed application, an interview, verified documents and the right checks for the work they will do.
StaffAxis brings these stages together. Candidates can apply through your recruitment portal or mobile app, while your office reviews their information, records interview notes and follows up on missing items. Complete the required checks and contracts, then onboard the candidate into your staff records.
Two ways to complete an application
Give candidates a practical way to apply, whether they are at a computer or using their phone.
Manage the work behind every application
Complete the checks needed for the role
Review the evidence needed to recruit nurses and carers for your healthcare clients. Keep document collection, verification and the decision to approve a candidate as separate parts of the process.
Checks depend on the role and workplace
Requirements vary by UK nation, regulated activity, professional role and client contract. Training and health requirements should match the work being carried out. DBS certificates have no official expiry date; review or repeat checks follow applicable guidance and employer or client policy.
StaffAxis brings recorded compliance into the allocation process. Your agency remains responsible for completing the required checks, reviewing the evidence and keeping staff records up to date.
From application to onboarding, step by step
A shared process helps candidates understand what is needed and gives your team a clear next action.
Application received
The candidate completes the application through the recruitment portal or mobile app. Your team reviews the details and checks for missing information.
Interview and review
Discuss experience, qualifications and the type of work the candidate is seeking. Record interview notes and assign any recruitment follow-up tasks.
Documents collected and verified
Review identity documents, right-to-work evidence, qualifications and other supporting records. Request corrections or further evidence where needed.
Compliance checks completed
Complete the checks required for the role, including the appropriate disclosure checks and NMC registration for nurses. Review references, training and relevant health clearance.
Contract completed
Send the contract to the mobile app for the employee to review and sign. Follow its progress through to completion and resolve outstanding onboarding information before completing your agency approval.
Candidate onboarded
Move the approved candidate into the employee workflow. Keep their role, documents and compliance information available for the team arranging suitable shifts.
A nurse joining your agency
A registered nurse completes an application in the mobile app. The recruitment team reviews their experience, records interview notes and follows up on the documents still needed.
The team verifies the evidence, completes right-to-work and appropriate disclosure checks, confirms NMC registration and reviews the remaining role requirements. The contract is sent to the mobile app for the nurse to review and sign. Once the contract and agency approval are complete, the nurse is onboarded for consideration for suitable shifts.
Illustrative recruitment example.See what is complete and what needs attention
An application may be waiting for an interview, a reference, a document check or a signed contract. Keep the candidate record and recruitment tasks together so colleagues can pick up the next action.
A completed form or signed contract is one part of the process. Before a candidate is ready for work, your team needs to review the full recruitment and compliance requirements for their role.
Your recruitment questions, answered
Candidates can apply through your recruitment portal or complete their application form using the mobile app. Your team can then review the application and manage the remaining recruitment steps.
Yes. Record interview notes and use tasks to manage follow-up calls, missing information and outstanding recruitment work, with an owner, due date and status.
Collecting means receiving the evidence. Verification means checking that it is appropriate, relates to the candidate and meets the relevant requirements. Official right-to-work, disclosure and professional register checks must still be completed through the appropriate process.
The checks depend on the role, workplace and UK nation. Review identity, right to work, appropriate criminal record checks, qualifications, employment history, references and relevant health clearance. For nurses, confirm NMC registration. Training and client requirements also need to be reviewed.
Yes. Send contracts to the mobile app so employees can review and sign them from their phone. Your team can track whether a contract has been requested, opened and signed, and follow up on outstanding signatures.
No. Your agency must complete its recruitment decisions, verify the required evidence and resolve the checks and onboarding requirements before approving the candidate for work.
Keep your agency connected
Compliance & documents
Manage staff documents, track right-to-work checks and review outstanding compliance requirements.
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Employee management
Bring employee profiles, roles, documents and employment information together in a place your office can work from.
More detailsStaff mobile app
Let candidates complete their application and give onboarded staff access to their allocated shifts.
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